Project Support Officer
- Location:
-
Scotland
- Sector:
- Aerospace & Defence
- Job Type:
- Contract
- Salary:
- Market related
- Reference:
- SK/R/091837
Role
Ready to hit the ground running in a high-impact project environment?
Our Client has a requirement for a Project Support Officer, who will be required to work on a contract basis in Helensburgh.
Role Purpose:
- Act as the central hub for document control, stakeholder coordination, and administrative governance.
- Support the integration of project interfaces to ensure the delivery of a safe and effective engineering support capability.
- Ensure all project outputs adhere to established organizational processes and operating procedures (JSP 441).
Job Role Responsibilities:
- High-Volume Document Control: Lead the interface for document management using Microsoft Teams; oversee the receipt, circulation, and tracking of 100+ project documents, driving stakeholders to meet strict deadlines.
- Reporting & Cadence: Coordinate approximately six reporting templates to a consistent weekly and monthly cadence while supporting the development of trackers and dashboards.
- Governance & Decision Tracking: Attend meetings to produce and issue Records of Actions and Decisions (RoADs), ensuring all follow-up actions are progressed.
- Information & Site Management: Maintain SharePoint and Teams sites, ensuring file plans and naming conventions follow strict policy.
- Communication Management: Manage the departmental mailbox, coordinating responses and distributing critical info to internal and external stakeholders.
- Stakeholder Engagement: Establish and maintain working relationships with project teams and industry partners, representing the department at associated working groups.
- Project Methodology Support: Act as the interface to Project Managers, ensuring ways of working remain in line with project management methodologies.
Experience / Skills / Knowledge / Qualifications:
- Proven Autonomy: Significant experience in Project Support/Admin roles with the ability to work unsupported (Executive Officer level).
- Project Delivery Exposure: Deep understanding of the project lifecycle and the urgency of project interfaces.
- Technical Proficiency: Advanced use of Microsoft 365 suites, specifically SharePoint, Teams, PowerPoint, and MS Project.
- Desirable Knowledge:
- Familiarity with Risk, Schedule, and Decision recording; knowledge of MSP, MoP, or Risk Management.
- Compliance: Ability to maintain SC Security Clearance and complete mandatory training.
Company Information:
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Project Support Officer looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.
